HR Software: 10 Must-Have Modules and Features You Need

Every experienced human resource management specialist knows how important it is to be organized. They are responsible for a large number of employees, so being organized is a must. In the old days, everything had to be performed manually, which was very time-consuming, bothersome, and prone to error. Nowadays, various software solutions make everyone’s lives easier. HR software is an amazing tool that allows managers to store all their data in one place. However, not all HR software is good and well-rounded. What should a top-notch management software have?

1. Performance Management Monitoring

Monitoring performance of every worker is crucial for determining efficiency and effort. Keeping track of employees’ performance manually requires multiple people and a lot of time. Every comprehensive HR software solution should have this feature. Not only does this feature track performance in real-time, but it also has guides for filling out forms, sends out necessary notifications to both employees and managers, and it delivers individual reports for each of the employees.

2. Administration Module

Administrative tasks are boring, and not a lot of people like to deal with it. With the help of administration modules, human resource managers will be able to keep track of all relevant employee data with only a couple of clicks. The administration module manages information such as welfare, healthcare, tax benefits, and many other important details.

3. Time and Attendance Trackers

Being punctual is a must in a serious work setting, but sometimes it can be hard to keep track. There are many ways to manipulate one’s attendance, so using a tracker is always a handy addition. Time and attendance trackers include integration with biometric software and readers, overtime management, holidays, leaves, as well as shift management.

4. Analytics

Analytics is another crucial aspect when it comes to human resource management. Without analytics, HR managers wouldn’t know what to improve, how to improve it, and when to do so. This module can also be integrated with other company software to increase the database. It is great when developing new strategies. Good HR software should have a feature to provide managers with detailed statistics and reports, as well as suggestions on how to improve performance. 

5. Data Management

Within any organization, each employee has a dedicated file that contains all relevant information. Such information includes leave, medical, and grievance history, PPF forms, EPF forms, and a lot of other important data. A good software solution should be able to store and categorize this information so the managers would be able to access it easily and perform targeted searches quickly and efficiently.

6. Job Opening Management

This is especially useful for large companies that frequently have a lot of job openings at once. Since different job positions require different skill sets and qualifications, it can get difficult to manage everything. By having a job opening management features, HRs will be able to efficiently update data, job descriptions, requirements, and status. This option can be integrated with the application management feature, where the software would store and categorize all job applications for set vacancies.

7. Checklists

Every human resource manager knows that checklists are the key to successful management. With so many different responsibilities, it can get difficult to remember every single one. Good HR software should have checklist features that include notifications for incomplete tasks, reminders, scheduling, and resource sharing.

8. Project Management

All projects are very complex and consist of many different steps and activities. When it comes to executing a project successfully, everything has to run smoothly. A well-rounded HR software solution must include tracking, project sheets, team management, task management, and frequent progress reports.

9. Employee Termination

Firing people is the worst aspect of being a human resource manager. However, it is still something that needs to be taken care of responsibly. Even though the working relationship is over between the employee and company, HRs must ensure that they get a proper send-off. 

 10. Safety Management

Lastly, with so much sensitive information being stored within these software solutions, it is imperative to implement certain security measures to keep the data safe. Software solutions should have secure password managers, proper encryption, and even a VPN. What is a VPN, and why should all companies use it? Well, if an HR manager is working remotely and wants to access the software from a public connection, a VPN will act as a protective shield that will minimize the risks of hacking and exploitation. Since a company’s database is full of sensitive information, it can be a great target for illegal data merchants.

Being a good human resource manager means that you always have to be on top of everything. That can be very tricky because there are so many different aspects you need to be aware of at all times. By using high-quality HR software, you will ensure a more efficient work environment and be able to handle all the pressure with ease. This is a great investment that is guaranteed to yield outstanding results.